W2 Help

W-2 Forms will be issued around mid-January and will be sent out no later than January 31st as required by the IRS. All W-2 Forms are sent via U.S. Mail to the address we have on file for you.

Yes, all active employees of active SimpleHR clients may download and print their W-2 Form using Employee Self Service after the W-2 Forms have been completed and mailed. Notice will be sent to your worksite employer when this option has been enabled.

Previous employees including those that are actively working for clients who no longer use SimpleHR for processing can contact the W-2 Hotline via email at support@w2copy.com or phone at 1-800-668-9946 for online access to download and print W-2 Forms.

The W-2 Hotline cannot assist with reprints until after the initial mailing of the W-2 Forms. Please hold on contacting the hotline until after January 31, to assist with reprints of the forms.

Your W-2 Form will be issued around mid-January and will be sent to you via U.S Mail to the last address we have on file for you. W-2 Forms are issued no later than January 31st as required by law.

If you have not received your W-2 Form and wish to request a reprint, contact the W-2 Hotline at support@w2copy.com or by phone at 1-800-668-9946 which can assist you with online access or reprint services for W-2 Forms. Note that there is a fee for these services.

Address updates are due to the SimpleHR office no later than December 31st to assure the correct address is used for your W-2 Form. To update your mailing address with SimpleHR, contact our HR Department at: (850) 650-9935.

Active employees of active SimpleHR clients may log into Employee Self Service (ESS) to download and print a copy of the W-2 Form.

If you are not an active employee and / or you have not received your W-2 by February 5th, contact the W-2 Hotline for assistance via email at support@w2copy.com or phone at 1-800-668-9946.

Active employees of active SimpleHR clients may log into Employee Self Service (ESS) to download and print a copy of the 2018 W-2 Forms.

For all other years and if you are not an active employee of an active SimpleHR client, contact our office for assistance at: (850) 650-9935.

Yes, beginning with the 2019 tax year you may use the Turbo Tax auto fill option and starting with the 2020 tax year this option is available with H&R Block as well. To use the option, when you receive your W-2 enter the EIN and appropriate information as requested by the tax preparation site.

To access Employee Self Service, click the Login option on the top right side of the SimpleHR.com website and then choose Employee Self Service. If you do not remember your password, click the Forgot Password link to reset your password. New users may setup their ESS account by clicking the Registration link on the login screen. Employees who have an active ESS account may also install the ESS Mobile App to view W-2 information after the W-2 form for the year has been produced. To download or print a new form, use the ESS site in your browser which provides a download option.