Web Payroll Help

All active employees of active SimpleHR clients may register for an Employee Self Service account for easy access to paycheck stubs, W2s and payroll information. If you provided an email address on your New Hire packet, you will receive a registration link via email. Otherwise, follow the directions below to register for the ESS login when you receive your first paycheck.

How to register:

• Visit SimpleHR.com and click Login
• Select Employee Self Service
  
  The login screen will be displayed
   
• Select Click the Registration link
• Enter your Social Security Number and Birthdate along with either the phone number or driver's license that we have on file for you.
• We recommend a personal email address for your personal ESS account. You may use a work email address if you wish.
  
  Web Payroll Users: If you also have a Client Web Payroll account and wish to use the same email address for ESS, use same password for both logins.
   
• Complete the registration screen to activate your account.
   
  New phone numbers or Drivers' License Numbers?
  If your Phone Number or Drivers' License number have changed since your original employee packet, it may be necessary to update the information we have on file to register for the site.
   

Employee Not Found?
If you receive an Employee Not Found message during registration, double check the information you entered. If it is accurate, contact the SimpleHR Human Resources Department to update your information on file.

Do You Work for Multiple SimpleHR Clients?
If you are actively employed by multiple SimpleHR clients, you may use one account to access all work locations. When you complete registration for multiple locations be sure to use the same email address and password for all locations. These will be tied together into one account for your use. To switch between locations, click the profile button that shows your initials on the top right side of the screen and choose the location you wish to access.

The Employee Self Service portal provides easy, convenient, secure, 24-hour access for employees to obtain paycheck stubs and other reports and payroll information. In addition to check stubs employees can access wage statements, view vacation time balances, payroll deductions and other useful payroll information.

The Employee Self Service portal is available for all active employees of current SimpleHR clients. To use the site, you will need to register your username and password. For your protection, all requests require verification of your identity before being processed.
 

• First Time Users - To register for your account, select the Registration link on the Employee Login screen or click the link in the registration email that was sent to you by the site.
• Returning Users - If you have already registered and know your account information, visit the Employee Login screen to login to your account. If you have already registered for your account but are unsure of your password, select the Forgot Password link. To update or change the email address associated with your account, contact your worksite manager or your SimpleHR Payroll Coordinator.

Choose the appropriate option to view your information. To view a pay check stub, select the View Paystub option or for additional prior pay checks, select Payroll History. Check stubs can be printed or downloaded. To view the site in a different language, choose the Translate option in your browser. Options shown on the page will vary depending upon the services in use by your work location.
 

 
Available Options:

Note that options shown on the page will vary depending upon the services in use by your work location.

• Payroll History – to view and download pay check stubs.
• Tax Setup – to view current tax settings based on your W4 form on file.
• Personal Information – to view personal items on file such as your name, direct deposit and other items.
• Contact Information – to view mailing address, phone number, email address, and emergency contact information.
• Employment – to view details about your job such as work location and position.
• Benefits & Deductions – to view current benefits such as medical or dental and any scheduled deductions such as child support.
• W-2 Forms – to view and download prior years W-2 Forms.
• Bulletin Board – to view announcements from SimpleHR such as office closures.
• Time Off – to view available and used vacation, sick and PTO time. (if offered by your work location)
• Employee Change Requests – to submit a request for an update to your information on file such as address changes.
• Mobile Application – to manage your settings and access to the Employee Self Service mobile app.
• Helpful Links – optional to access links to other resources such as the SimpleHR Time site.

• Open Chrome and click the menu button in the upper right-hand corner (the three vertical dots).
  
• Click Settings
  
• Scroll down to the Default browser section and click the "Make default" button.
  

If you receive an "Invalid login" warning message when trying to login, it could be because of several reasons.

• Your username is not correct.
• Your password is not correct.
• You have multiple accounts and did not use the same username and password for each one when verifying your accounts. If this is the case, you will need to contact your payroll coordinator to reset your accounts.

If you receive this warning message when trying to login, here is a list of system requirements for the website.

• Chrome is the recommended browser for the best use of the site and can be downloaded from:
  https://www.google.com/chrome/.
• Safari or Microsoft Edge may also be used.
• Internet Explorer is not a supported browser for this site.
• If you have not updated your browser recently, we suggest completing a browser update.